Edinburgh University Library uses Open Journals Systems (OJS) to provide a hosting platform for Open Access journals. The service includes training, guidance and technical support and it is provided free of charge to staff and students of the University of Edinburgh. We will also consider requests to provide a journal hosting platform to external organisations and institutions.
For more information about the service, please visit the University of Edinburgh website. You will also find a range of resources on OJS and scholarly publishing.
If you would like to request the service for your journal, please first read the information we provide on the University of Edinburgh website.
Scholarly Communications Team
Floor F East, Argyle House
3 Lady Lawson Street
Meet the Team
Rebecca Wojturska, Open Access Publishing Officer
Rebecca works full-time on the service and is the first point of contact for all service-related queries, including using the Open Journals System (OJS), publishing best practice, and workflow training.
Greig Christie, Information Systems Developer
Greig works on the service one day a week, and is the point of contact for technical issues regarding the Open Journals (OJS) system.
Theo Andrew, Scholarly Communications Manager
Ianthe Sutherland, Development and Systems Manager
Service Board Members
Theo Andrew, University of Edinburgh
Kevin Ashley, Digital Curation Center, University of Edinburgh
Kyle Brady, University of St Andrews
Fiona Brown, University of Edinburgh
Greig Christie, University of Edinburgh
Marshall Dozier, University of Edinburgh
Adrija Ghosh, Student and Journal Editor, University of Edinburgh
Simon Gilmour, Society of Antiquaries of Scotland
Patrick Honeybone, University of Edinburgh
Hannah Mateer, University of Edinburgh
Sarah McDonald, Edinburgh University Press
Jacqueline Proven, University of St Andrews
Adela Rauchova, Society of Antiquaries of Scotland
Ianthe Sutherland, University of Edinburgh
Dominic Tate, University of Edinburgh
Jeremy Upton, University of Edinburgh
Angus Whyte, Digital Curation Center, University of Edinburgh
Rebecca Wojturska, University of Edinburgh
Relationship with Edinburgh University Press
Edinburgh University Press (EUP) and the Library Hosting Service are completely separate entities run from the same parent organisation – The University of Edinburgh. EUP is a long-standing traditional publisher of the arts, humanities and social sciences, whereas the Library Hosting Service is not a publisher, but instead a platform which can be used freely by staff and students of the University of Edinburgh to host their fully open access journals. Edinburgh University Press and the Library Hosting Service complement each other, providing two different routes of publication to researchers. A member of EUP sits on the library hosting service board.
The library hosting service includes:
- Use of our online hosting platform, Open Journals System (OJS)
- ISSN registration
- Help with developing journal information and policies
- Ongoing technical support and upgrades
- Workflow training and general publishing advice and guidance
- Metadata deposits to Crossref and the Directory of Open Access Journals (DOAJ)
- Abstracting and indexing submissions
- Annual metrics report
- Advice on promoting your journal.
The library hosting service does not:
- Have any input on editorial matters or the content published
- Have responsibility for managing the editorial and production workflows, including:
- peer review
- page layout
- illustrations and multimedia files
- Manage journal promotion, including any journal social media accounts
Take Down Policy
What the Library will do if you believe content on the journal hosting platform infringes any person's rights, or applicable UK laws.
Journals on the hosting platform are strongly encouraged to make every effort to ensure that published content does not infringe any person's rights, or applicable UK laws.
Should you discover content that you believe to be illegal, or infringes any of your statutory rights, you may contact the Library who will review the complaint.
On receipt of your complaint, the Journal Hosting Service team will:
- Make an initial assessment of its validity
- Acknowledge receipt of the complaint by email
- For all but spurious complaints, cease access to the item that is subject to complaint
- Refer the complaint to the University's Legal Advisor for comment and advice
- Seek to verify your identity and authority as complainant.
When the Service Manager has verified the authenticity of your complaint and has been advised that it is ostensibly legitimate, the item will be removed from public access.
If the Legal Advisor confirms that it does not breach any law then the item will be reinstated.
Scholarly Communications Team
Floor F East, Argyle House
3 Lady Lawson Street
Please note the Library is staffed 9-5pm Monday-Friday.
Privacy and Consent Policy
The data collected from registered and non-registered users of journals on the hosting platform falls within the scope of the standard functioning of peer-reviewed journals. It includes information that makes communication possible for the editorial process; it is used to inform readers about the authorship and editing of content; it enables collecting aggregated data on readership behaviours, as well as tracking geopolitical and social elements of scholarly communication.
The editorial teams of hosted journals use this data to guide their work in publishing and improving their journal. Data that will assist in developing this journal platform (Open Journal Systems – OJS) may be shared with its developer Public Knowledge Project (PKP) in an anonymized and aggregated form, with appropriate exceptions such as article metrics. The data will not be sold by the hosted journals or PKP nor will it be used for purposes other than those stated here.
Users who register with hosted journals, including authors and peer reviewers where applicable, consent to having the personal information being stored in the University’s journal hosting platform (OJS) and processed by the platform and journal editorial teams.
Authors who make a submission to hosted journals consent to the personal information they supply as part of the submission being stored in the University’s journal hosting platform (OJS) and processed by the platform and journal editorial teams. Authors who make a submission have the responsibility to ensure that all contributors have read the journal Privacy and Consent policy and consent to having their personal information that is supplied as part of the submission process being stored in the University’s journal hosting platform (OJS) and processed by the platform and journal editorial teams. Authors published in hosted journal are also responsible for the human subject data that figures in the research reported in the journal.
Rights of the Individual
Those involved in editing the hosted journals seek to be compliant with industry standards for data privacy, including the European Union’s General Data Protection Regulation (GDPR) provision for “data subject rights” that include (a) breach notification; (b) right of access; (c) the right to be forgotten; (d) data portability; and (e) privacy by design. The GDPR also allows for the recognition of “the public interest in the availability of the data,” which has a particular saliency for those involved in maintaining, with the greatest integrity possible, the public record of scholarly publishing.
All users whose details are stored in the University’s OJS installation can exercise their rights of the individual, as they are detailed in the GDPR.
If you have a user account and wish to have it deleted, please email firstname.lastname@example.org.
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